Travel Reimbursement Forms

National CTC Travel Guidelines

Pre-approved individuals may be eligible for travel reimbursement from the National Convergence Technology Center (CTC). Please review the travel reimbursement guidelines prior to making travel arrangements.

Questions or concerns should be directed to Mark Dempsey (972.377.1582, mdempsey@collin.edu).

Upcoming Travel

2014

ATE Principal Investigators Conference


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Previous Travel


2014

MPICT Winter Conference (San Francisco, CA) - January 6-7

Conference Website



HI-TEC Conference (Chicago, IL) - July 21-24

Conference Website




2013

Winter Working Connections - December 16-18, 2013

Travel details listed on conference website

STEMtech (Atlanta, GA) - October 27-30, 2013

Per Diem: $56
  • Breakfast - $12
  • Lunch - $17
  • Dinner - $27
Conference Website

ATE PI Conference (Washington D.C.) - October 23-25, 2013

Per Diem: $71
  • Breakfast - $15
  • Lunch - $21
  • Dinner - $35
Conference Website

NCPN Conference (San Antonio, TX) - October 13-15, 2013

Texas Per Diem: $46
  • Breakfast - $10
  • Lunch - $15
  • Dinner - $21
Conference Website

HI-TEC (Austin) - July 21-24

Texas Per Diem: $46
  • Breakfast - $10
  • Lunch - $15
  • Dinner - $21

Travel Reimbursement Guidelines


Request for Travel Reimbursement


Per Diem Worksheet


Tax Exempt Forms for Texas Residents



Conference Website

Summer Working Connections Texas - July 8-12

Travel details pending. Visit the Summer Working Connections - Texas wiki for more info.
Texas Per Diem: $46
  • Breakfast - $10
  • Lunch - $15
  • Dinner - $21

NVC Meeting - April 17-18

Travel forms and details can be found on the NVC wiki
Texas Per Diem: $46
  • Breakfast - $10
  • Lunch - $15
  • Dinner - $21

MPICT Winter Conference - Jan. 3-4

Please note: Travel reimbursement to this conference covers two nights lodging (estimated $155.00 per night) and airfare transportation only. Reimbursement is capped at $1,000. Leadership team, your travel to this event should come out of your subaward travel budget. If you run into a problem or have a question,
please contact Helen Sullivan or Mark Dempsey.
San Francisco Per Diem: $71
  • Breakfast - $15
  • Lunch - $21
  • Dinner - $35

Travel Form


Conference Details and Information
Conference Registration

2012

CCN & Winter Working Connections - Dec. 16-19

Texas Per Diem: $36
  • Breakfast - $8
  • Lunch - $12
  • Dinner - $16

Travel Reimbursement Guidelines



Request for Travel Reimbursement



Per Diem Worksheet


Conference Website

BILT & Technology Forum - Nov 15-16

Texas Per Diem: $36
  • Breakfast - $8
  • Lunch - $12
  • Dinner - $16

Request for Travel Reimbursement


Per Diem Worksheet


Conference Website

STEMtech - Oct. 28-31

Kansas City Per Diem: $61
  • Breakfast - $13
  • Lunch - $18
  • Dinner - $30

Conference Website

ATE PI - Oct. 24-26

Washington DC Per Diem: $71
  • Breakfast - $15
  • Lunch - $21
  • Dinner - $35

Request for Travel Reimbursement


Per Diem Worksheet


Conference Website

NCWE - Oct. 21-23

Long Beach, CA Per Diem: $71
  • Breakfast - $15
  • Lunch - $21
  • Dinner - $35

Request for Travel Reimbursement


Per Diem Worksheet


NCPN - Oct. 17-19

Richmond, VA Per Diem: $66
  • Breakfast - $14
  • Lunch - $19
  • Dinner - $33

HI TEC Conference - July 23-27

Denver Per Diem: $36
  • Breakfast - $8
  • Lunch - $12
  • Dinner - $16

Attendees use the following mechanisms for travel reimbursement:
  • Collin Faculty and Staff use the Professional Leave Form.
  • El Centro and UNT attendees: see your Co-PI, Eliazar Martinez at El Centro or David Keathly at UNT.
  • Attendees from other colleges: use the CTC Travel Reimbursement Form.
  • Attendee's estimated travel expenses (if over the $2,000 maximum) must be approved by CTC staff before July 1, 2012.

Travel Reimbursement "Tip Sheet"


Travel Reimbursement Guidelines


Request for Travel Reimbursement


Per Diem Worksheet


Reimbursement Checklist:
  • Complete and sign the appropriate travel reimbursement request form
  • Provide original receipts – no copies, no faxes. Please tape all receipts to 8 ½ x 11 paper. DO NOT use staples.
  • If you are requesting mileage, provide a google maps or mapquest

All decisions of the Collin College Business Office regarding travel reimbursements will be final. Completed travel reimbursement forms along with backup documentation should be mailed to: Convergence Technology Center/ Collin College/ 9700 Wade Blvd./ Frisco TX 75035

AACC Meeting - April 21-24

Orlando, FL Per Diem: $56
  • Breakfast - $12
  • Lunch - $17
  • Dinner - $27

Request for Travel Reimbursement


NVC Meeting - March 29

Texas Per Diem: $36
  • Breakfast - $8
  • Lunch - $12
  • Dinner - $16
More information can be found here.

Request for Travel Reimbursement


Per Diem Worksheet


Innovations - March 4-7

Philadelphia, PA Per Diem: $66
  • Breakfast - $14
  • Lunch - $19
  • Dinner - $33

Request for Travel Reimbursement


Per Diem Worksheet


Conference website

Winter Working Connections - January 7-10

Texas Per Diem: $36
  • Breakfast - $8
  • Lunch - $12
  • Dinner - $16
Conference details can be found here.

Request for Travel Reimbursement


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2011

ATE PI Conference - Nov 10-11

Washington DC Per Diem: $71
  • Breakfast - $15
  • Lunch - $21
  • Dinner - $35

Collin College faculty and staff: Submit your travel reimbursement using your Professional Leave form and follow the college guidelines for such.
On your PL form, make sure to use FUND number 216005. Also, strike through the travel account code, 744220, listed on the PL form and write in 75578Per diem form is the same as for Mentored Colleges and Business attendees

El Centro and UNT faculty and staff: Submit your travel reimbursement to your school following the appropriate guidelines as outlined by your school.

Mentored College and Business attendees: Submit an initial estimate of expenses by October 15, 2011.

Travel Reimbursement Guidelines


Request for Travel Reimbursement


Per Diem Worksheet


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